Maximize Project Profitability in an Ever-Changing Market

In today’s uncertain business landscape, profitability is harder to maintain and more critical than ever. That’s why Danielle Greak, Chief Revenue Officer at Accelo, is here to talk us through the biggest challenges professional services firms face when trying to deliver profitable projects and the strategies that are actually working.

This isn’t just about cutting costs or tightening timelines. It’s about fixing the internal inefficiencies that too often go unnoticed, until it’s too late.

Whether you’re managing one-time projects, recurring project work, ad-hoc requests, or retainer-based work, the same question likely keeps coming up:

How do we become more efficient from quote to cash, without sacrificing client outcomes? 

The Real Threat to Profitability Isn’t the Market

Client expectations, short deadlines, and shrinking margins are tough, but the most damaging issues are often internal. We've found that the most common barriers to profitability include:

• Disconnected systems that slow down collaboration and increase errors
• Manual workflows that eat up billable time
• Outdated or static project plans that don’t adapt in real time
• Inaccurate time tracking and billing that let revenue slip through the cracks

The causet? A lack of operational visibility. Without clear insights into how work is progressing (and how it’s impacting margins), firms are in the dark, making decisions reactively instead of strategically.

Visibility, Resourcing, and Automation: The Keys to Efficiency

Start with a simple, scalable approach to reclaim your margins without overwhelming your teams:

• Real-Time Visibility – Know where every project stands, how much time has been used, and what it’s costing the business before it’s too late to take action.
• Smart Resourcing – Align the right people to the right work at the right time, improving delivery without burning out staff.
• Automation Across Workflows – Get time back by automating repetitive tasks to  eliminate delays in billing, approvals, and updates.

These aren’t just operational upgrades, they’re the foundation for consistent, scalable profitability.

A Real-World Example of Profitable Change

Recently an IT education firm working with schools and grant-funded programs came to Accelo for help with their project delivery operations. Despite doing meaningful work, their internal processes, built on spreadsheets, inboxes, and manual coordination, made every engagement feel chaotic.

Once they moved to Accelo, they:

• Gained full visibility into time tracking, budgets, and project health
• Streamlined delivery using automated, custom workflows
• Reclaimed hours of admin time per week
• Started making decisions proactively based on real-time data

The transformation not only eliminated chaos in their project delivery process, it gave them the necessary visibility to make decisions on what needed to be prioritized across their teams.

Profitability Starts With the Right Tools

Accelo is purpose-built to help professional services firms streamline operations and increase project profitability. With a fully connected platform, your business can:

• Manage the full client lifecycle from sales to delivery to invoicing
• Track time accurately and automate billing
• Monitor profitability in real time
• Forecast capacity and revenue with confidence
• Eliminate the friction of disconnected tools

Accelo gives your team the visibility, structure, and insights needed to operate more efficiently and deliver more value, without losing sight of what your team does best, delivering high quality work on time and on budget.

Listen to Danielle Greak, CRO Accelo, discuss how professional services firms are solving the profitability challenge in today's ever-changing market.

Ready to see how Accelo maximizes project profitability through increased operational visibility? Book a demo today.